Clerk’s Office Career Opportunities

The U.S. District Court for the Northern District of California is seeking an Administrative Coordinator in San Francisco, California. The Administrative Coordinator plays a critical role in supporting both the Clerk’s Office and the Probation Office for the Northern District of California by managing a wide range of administrative and clerical duties. These include coordinating office and district events, overseeing community outreach programs, managing procurement and property, handling inventory and facilities, and ensuring smooth general office operations. The role also serves as a key resource for support staff on administrative and operational matters, working closely with management and staff to coordinate these functions. This position is shared between the Probation Office and the Clerk’s Office. (Priority consideration to applicants who apply by November 22, 2024)

The U.S. District Court for the Northern District of California is seeking an Official Court Reporter in San Francisco/Oakland/San Jose, California. Court reporters balance in-person courtroom work with substantial opportunities to report while teleworking. Occasional travel within the district is likely.
Being an official court reporter involves:
• Working as part of a team of reporters for the judges of the court.
• Attending, recording verbatim by shorthand reporting, and uploading files of proceedings held before judges. Reading back the record as required.
• Producing transcripts at a high volume, including a significant amount of daily work.
• For some criminal matters, creating audio recordings in addition to shorthand notes.
• Being guided by and responsible for following the policies and administrative procedures contained in the Court Reporter Management Plan.
• Performing administrative duties at a high level, including billing for transcripts, financial and other record keeping, preparation and filing of required Administrative Office reports, and responding to correspondence.

This is a solicitation for proposals to enter into a Blanket Purchase Agreement (BPA) for contracting court reporting services for the United States District Court - Northern District of California. The Court intends to award BPAs to one or more court reporters found to meet the court’s qualifications.

The Court reserves the right not to make any awards as a result of this solicitation. Award of a BPA does not guarantee that the contractor will receive orders for any particular aggregate dollar value, or in fact that any orders at all, for court reporting services.

Contractors responding to this solicitation should carefully review the Statement of Work, the minimum qualifications required, the court’s maximum transcript fee rates (non-negotiable including real-time feeds), and the BPA terms and conditions, all of which will be incorporated into any Blanket Purchase Agreement awarded under this solicitation.

Contractors wishing to be considered for this BPA must complete and return the pages in the attachment CAND_CR_BPA_Form_Fillable. Note, for each prospective contract court reporter, a minimum of 3 references must be identified for whom the reporter has performed work within 3-year period.

Please note that at this time our need is for in-person, not remote contract court reporters. Occasionally accommodation for remote reporting might occur but it will be offered only to those who are willing to provide in-person reporting.

The solicitation will be open for the period of March 28, 2024 through April 12, 2024. All forms must be submitted by 2:00 PM on April 12th. The contract period will run May 1, 2024 – April 30, 2025.
Any questions should be addressed in writing via email to the contracting officer, Helene_McVanner@cand.uscourts.gov. The completed BPA forms must be emailed to Procurement@cand.uscourts.gov by 2:00 PM on April 12, 2024.

The U.S. District Court for the Northern District of California is seeking an Intake/Docket Clerk in San Francisco, California. The Intake/Docket Clerk plays a crucial role in the court's operations by seamlessly combining customer service and case management responsibilities. This position is responsible for processing court documents filed either in-person or electronically and ensures the accurate handling and progression of cases through the legal system. (Priority consideration given to applicants who apply by December 6, 2024)

The U.S. District Court for the Northern District of California is seeking a Docket Clerk in Oakland, California. Docket Clerks perform various functions and are responsible for docketing, maintaining and processing case information, and managing the progression of cases to final disposition, in accordance with approved internal controls, procedures, and rules. Docket Clerks at this level are fully proficient at managing the progression of cases to final disposition. They are responsible for noticing, managing the progression of cases, maintaining official case records, monitoring the completion of required procedural steps, reviewing filed documents to determine conformity and taking appropriate action, ensuring that all orders are automated entries are appropriately and accurately docketed, and making summary entries on the docket of all documents and proceedings. (Priority consideration given to applicants who apply by December 6, 2024)